Management & Training Corporation Executive Assistant in Astoria, Oregon

Executive Assistant

Administrative

Astoria, OregonReqID: 22159

Provide senior-level administrative support to the Center’s three directors. Take minutes at weekly managers meetings, compose correspondence, track reports submitted to the Dept of Labor & corporate office, respond to requests for information, and perform a variety of admin duties. Requires a strategic thinker; advanced MS Office skills; excellent grammar, punctuation, proofreading, customer service, and communications skills; confidentiality; and a tactful and friendly personality.

Description

Brief Job Description:

  • Perform a variety of secretarial/clerical duties, including transcription and composing correspondence, reports and other documents.

  • Receive telephone calls and visitors; tactfully refer them to proper individual if center director is not available.

  • Maintain calendar of events, schedules, appointments and take minutes of meetings.

  • Coordinate meeting arrangements such as time, place, attendees and matter to be discussed.

  • Maintain correspondence and reports control log. Review MTC and DOL notices to determine and track required responses. Coordinate preparation and proofreading of reply.

  • Act as liaison between center director and center staff, community, corporate office and customers, including parents and screening agencies; use extreme diplomacy and tact and ensure accurate and timely responses to all inquiries.

  • Process and track a variety of materials such as student leave papers and purchase requisitions to expedite approvals.

  • Coordinate and maintain master center library including SOP’s.

  • Coordinate preparation of materials for MTC and DOL assessments and data integrity assessments. Review information received from each department.

  • Compile and publish Daily Announcements.

  • Maintain necessary files and storage area in a neat and orderly manner.

Education & Experience Requirements:High school diploma or equivalent and four years related experience. Associate degree in business administration, secretarial science or associated field preferred. Type 70 words a minute. Experience with word processing and computer data entry required. Experience with youth, excellent written and verbal communication skills and computer proficiency required. Valid driver’s license with an acceptable driving record. Benefits:MTC offers an excellent benefits package: three weeks paid vacation, two weeks paid sick leave and eleven paid holidays for full-time employees and pro-rated for part-time employees who work at least 20 hours per week. Fidelity 401(k) Retirement Plan, with fully vested company match after one full year. Medical and dental insurance, company-paid life, AD&D, and long-term disability insurance, and an employee assistance program for employees and their immediate family. Employees can elect to purchase short-term disability, dependent life, and additional employee life, AD&D, and long-term disability insurance. VOYA critical illness, accident, and hospital insurance plans are also available.About Tongue Point:Tongue Point Job Corps Center is operated by Management & Training Corporation (MTC) for the U.S. Department of Labor. Located at the mouth of the Columbia River, the Center is one of the five largest employers in Clatsop County. Our staff teach 473 youth, ages 16-24, the academic, technical training, employability, and social skills they need to become prepared for successful careers. A Job Corps campus is like a mini-city. It has dormitories, classrooms, a dining hall, and recreational and medical facilities. Training is open entry, open exit and can last up to two years. Students work at their own pace, guided by academic and career training instructors who are committed to their success.Tongue Point offers students training in 16 vocations: building construction technology, carpentry, cement masonry, clinical medical assistant, computer technician A+, culinary, dental assistant, electrical, glazing, landscaping, medical administrative assistant, office administration, painting, plastering, seamanship, and welding. We are the only Job Corps Center in the nation with a seamanship program, and seamanship is the Center's largest vocation with 120 students.Tongue Point Job Corps Center is a drug-free workplace and a tobacco-free campus. For more information about Job Corps visit: http://jobcorps.gov

Management & Training Corporation is an Equal Opportunity Employer: Minority/Female/Disability/Veteran